Candidate Pipeline Stale Alert
A done-for-you staffing and recruiting automation built for the Senior Recruiter, connecting Slack and Google Sheets so the work below happens on its own.
What this automation does, step by step
This automation tracks how long each candidate has sat in a given pipeline stage, submitted, interviewing, offer pending, and automatically flags anyone who's gone quiet past a set number of days, typically five for an active interview stage.
The recruiter gets a prompt to follow up before a strong candidate quietly accepts an offer elsewhere without anyone at the agency realizing the candidate had gone cold.
Pipelines that used to rely on a recruiter's memory to catch a stalled candidate now surface the problem automatically.
- Bullhorn or JobDiva
- Zapier or Make.com
- Slack or email
- Google Sheets
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without this system, a senior recruiter manually pieces together information from different places, then has to relay it to everyone who needs it.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
Often built alongside this one
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Weekly Timesheet Collection & Contractor Pay Processing
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Job Order-to-Candidate Matching Alert
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Reference Check Automation
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Volunteer Shift Confirmation & No-Show Reduction System
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