Candidate Re-Engagement & Availability Check System
A done-for-you staffing and recruiting automation built for the Recruiter, connecting Twilio, Airtable, and Mailchimp so the work below happens on its own.
What this automation does, step by step
Every candidate in the ATS who was placed more than six months ago, or who applied and wasn't placed more than 90 days ago, receives an automated check-in message asking if they are currently open to opportunities, with a one-click "yes, contact me" or "not right now" response option.
Those who express interest are automatically moved to an active pipeline and the recruiter is notified immediately with the candidate's profile.
Passive candidates who respond with "not right now" are scheduled for another automated check-in 60 days later.
The recruiter's active pipeline grows continuously from the existing database rather than depending entirely on new sourcing every cycle.
- ATS (e.g., Bullhorn, Lever, or Crelate)
- Zapier or Make.com
- Twilio (candidate re-engagement SMS)
- Mailchimp or ActiveCampaign (email re-engagement sequence)
- Airtable (re-engagement response tracker)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a recruiter has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
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