Public Records Request Intake & Deadline Tracker
A done-for-you public sector automation built for the Records Compliance Officer, connecting Slack and Google Sheets so the work below happens on its own.
What this automation does, step by step
When a public records request is submitted, this automation automatically logs it, calculates the legally required response deadline, routes it to the department that holds the relevant records, and escalates internally if the deadline is approaching without a response drafted.
A missed statutory deadline, which can carry real legal exposure, gets caught with days of lead time instead of discovered after the fact.
- A records management system or Google Sheets
- Zapier or Make.com
- Email or Slack
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without automation, a records compliance officer has to notice problems after they've already happened, then scramble to fix them manually one at a time. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
Often built alongside this one
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