RFI Response Deadline Tracker
A done-for-you architecture and engineering automation built for the Project Architect, connecting Slack and Google Calendar so the work below happens on its own.
What this automation does, step by step
When a Request for Information comes in from a contractor on an active project, this automation automatically logs it along with its required response deadline, assigns it to the appropriate team member based on the discipline involved, and sends escalating reminders as that deadline approaches.
A missed RFI response that could delay an entire construction schedule gets caught while there's still time to answer it, instead of surfacing only when the contractor calls asking why they haven't heard back.
- Procore or Bluebeam
- Zapier or Make.com
- Google Calendar
- Slack or email
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without this system, a project architect manually pieces together information from different places, then has to relay it to everyone who needs it. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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