End-of-Shift Tip-Out Calculation Automation
A done-for-you restaurant automation built for the Payroll Administrator, connecting Airtable and Google Sheets so the work below happens on its own.
What this automation does, step by step
At the close of each shift, hours worked and role from the scheduling system are automatically matched against total tips collected in the POS, and the system calculates and allocates each employee's tip-out share according to the house's split rules, front-of-house, back-of-house, support staff, without a manager doing the math by hand at midnight.
A digital record of every calculation is stored automatically, giving the payroll administrator a clean audit trail if a dispute ever comes up, and closing out a shift now takes minutes instead of the error-prone spreadsheet math that used to keep managers at the restaurant long after the last table left.
- POS system (e.g., Toast or Square)
- Scheduling software (e.g., 7shifts or When I Work)
- Zapier or Make.com
- Google Sheets or Airtable (aggregated dashboard)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual version of this puts the entire workload on a payroll administrator, who has to juggle phone calls, emails, and spreadsheets just to keep things moving.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
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