Staff Scheduling & Open-Shift Fill System
A done-for-you restaurant automation built for the Restaurant Manager, connecting Twilio and Slack so the work below happens on its own.
What this automation does, step by step
When a team member calls out or a shift goes uncovered, the system automatically texts qualified, available staff in seniority order until someone confirms coverage, then updates the schedule in real time and notifies the manager.
Scheduling for the upcoming week is drafted automatically based on historical sales volume by day and time, so the manager starts from a smart baseline rather than a blank spreadsheet every week.
- Scheduling software (e.g., 7shifts or When I Work)
- Zapier or Make.com
- Twilio (SMS shift alerts)
- Slack (manager notifications)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without this system, a restaurant manager manually pieces together information from different places, then has to relay it to everyone who needs it. It's the kind of work that quietly eats hours every week.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
Often built alongside this one
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