90/60/30-Day Lease Renewal Countdown Sequence
A done-for-you property management automation built for the Leasing Manager, connecting Twilio and Mailchimp so the work below happens on its own.
What this automation does, step by step
Both the tenant and the leasing manager are automatically notified on a fixed schedule, 90, 60, and 30 days out, before a lease expires, so a renewal offer or move-out plan is set in motion with real time to spare instead of the deadline sneaking up on everyone.
Tenants who haven't responded to the 60-day notice get a personal follow-up call flagged automatically, and the leasing manager's dashboard shows every unit's renewal status at a glance, replacing a spreadsheet that only ever reflected reality if someone remembered to update it that week.
- Property management platform (e.g., AppFolio or Buildium)
- Zapier or Make.com
- Twilio (SMS)
- Mailchimp or email
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Left unautomated, a leasing manager spends hours on the parts of this job that don't require judgment: copying data, sending reminders, and tracking status by hand. None of it is difficult, it's just slow, repetitive, and easy to fall behind on.
With this automation
- Win-back sequences triggered by inactivity, not guesswork
- Renewals and memberships that never lapse silently
- Referral and loyalty programs that track themselves
- Segmented campaigns built from actual purchase history
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