Lease Expiration & Renewal Pipeline
A done-for-you commercial real estate automation built for the Leasing Manager, connecting Mailchimp and Google Sheets so the work below happens on its own.
What this automation does, step by step
This automation tracks every tenant lease's expiration date across a portfolio and automatically triggers a renewal outreach sequence starting 180 days out, escalating in urgency as the date approaches and flagging the property manager directly if a tenant hasn't responded within 90 days of expiration.
Renewals stop being discovered at the last minute and become a managed pipeline months in advance.
- Yardi or AppFolio
- Zapier or Make.com
- Mailchimp or email
- Google Sheets
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual approach means a leasing manager handles each case reactively, after someone has already noticed something went wrong. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Win-back sequences triggered by inactivity, not guesswork
- Renewals and memberships that never lapse silently
- Referral and loyalty programs that track themselves
- Segmented campaigns built from actual purchase history
Often built alongside this one
Property Listing Syndication & Investor Update System
When a property is listed for sale or lease, this automation syncs the listing details, photos, floor plans, and offering memorandum to every…
Vacancy Listing Syndication
The moment a space is marked vacant or a notice to vacate is logged, this automation automatically pushes the listing to commercial listing…
90/60/30-Day Lease Renewal Countdown Sequence
Both the tenant and the leasing manager are automatically notified on a fixed schedule, 90, 60, and 30 days out, before a lease expires, so a…
Personalized Lease Renewal Offer Generator
As a lease renewal approaches, the automation automatically generates a personalized renewal offer based on the tenant's actual payment history and…
Instant Rental Application Screening Trigger
The moment a prospective tenant submits a rental application online, the automation instantly forwards the applicant's information to the screening…
Milestone Achievement Celebration Automation
The automation automatically detects member milestones, a 100th check-in, a one-year anniversary, and sends a congratulatory message, sometimes…