Batch Record Review & Deviation Escalation System
A done-for-you pharma and biotech automation built for the Quality Assurance Manager, connecting Slack and Airtable so the work below happens on its own.
What this automation does, step by step
When a batch record is submitted for QA review, this automation assigns it to the appropriate QA reviewer based on product line and workload, starts the review clock against the target release timeline, and sends a reminder at 48 hours before the target date if the review is still open.
Any out-of-specification result, yield deviation, or equipment alarm documented in the batch record triggers an automatic deviation report creation and notifies the QA manager for immediate investigation, ensuring that a batch with a quality event is never released without a formal disposition, which is the scenario that creates regulatory risk and product recalls.
- QMS or ERP quality module (e.g., MasterControl, TrackWise, or Veeva Quality)
- Zapier or Make.com
- Airtable (batch review tracker and deviation log)
- Slack (OOS and deviation alerts)
- Email (reviewer assignment and deadline reminders)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a quality assurance manager has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks. None of it is difficult, it's just slow, repetitive, and easy to fall behind on.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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