Inventory Count & Par-Level Reorder System
A done-for-you restaurant automation built for the Bar Manager, connecting Jotform, Airtable, and Google Sheets so the work below happens on its own.
What this automation does, step by step
Weekly inventory counts submitted by bar staff through a simple mobile form are automatically compared against par levels set for each product, and any item below threshold generates a purchase order to the appropriate distributor or supplier.
The bar manager gets a single consolidated order sheet rather than rebuilding it from scratch every week, and the system tracks cost-per-pour trends over time to flag when a product's margin is slipping before it shows up in the P&L.
- Jotform or Google Forms (inventory count form)
- Zapier or Make.com
- Google Sheets or Airtable (par level database)
- Email (auto-generated purchase orders)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without automation, this falls entirely on a bar manager, who has to track every step by hand across emails, spreadsheets, and sticky notes. It's the kind of work that quietly eats hours every week.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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