Contract Deadline & Contingency Tracking System
A done-for-you real estate automation built for the Escrow Coordinator, connecting Twilio, Slack, and Google Calendar so the work below happens on its own.
What this automation does, step by step
The moment a contract is entered into the transaction system, the automation reads every key date: inspection period, financing contingency deadline, appraisal timeline, and closing date, and builds an automatic countdown for each one.
Reminders go out to both the agent and the client 72 hours and again 24 hours before each deadline, and if a contingency is still open the day it's due, the escrow coordinator gets an internal alert instead of discovering the miss at the closing table.
Every milestone is time-stamped automatically in the transaction file, creating a clean audit trail without anyone updating a spreadsheet by hand.
Deals that used to slip past a financing deadline because of a missed sticky note now move through escrow with every date tracked automatically.
- Transaction management software (e.g., Dotloop or SkySlope)
- Zapier or Make.com
- Twilio (SMS reminders)
- Google Calendar (deadline tracking)
- Slack (internal alerts)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without automation, this falls entirely on an escrow coordinator, who has to track every step by hand across emails, spreadsheets, and sticky notes. It rarely feels urgent in the moment, but it adds up fast.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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