Booking, Contract & Gallery Delivery Pipeline
A done-for-you photography and video automation built for the Photographer, connecting Twilio and Calendly so the work below happens on its own.
What this automation does, step by step
When a photography inquiry is submitted through the website, the prospect receives an immediate availability confirmation, a pricing guide, and a link to book a discovery call.
After the call, the system sends a booking agreement and retainer invoice simultaneously, the session is not held until both are received.
A week before the session, the client gets a preparation guide with wardrobe tips, location details, and what to expect.
After the shoot, a gallery delivery notification is sent automatically when the edited gallery is ready, with a download link that expires in 30 days, triggering an extension request prompt if the client doesn't download within that window.
- Honeybook or Dubsado (CRM and contract)
- Zapier or Make.com
- Calendly (discovery call scheduling)
- Pixieset or ShootProof (gallery delivery)
- Twilio (gallery ready SMS notification)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without automation, this falls entirely on a photographer, who has to track every step by hand across emails, spreadsheets, and sticky notes. None of it is difficult, it's just slow, repetitive, and easy to fall behind on.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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