Lease Expiration & Delay Rental Payment Tracker
A done-for-you oil and gas automation built for the Land Manager, connecting QuickBooks, Slack, and Airtable so the work below happens on its own.
What this automation does, step by step
Every active lease in the land department's database is tracked against its primary term expiration date, continuous development obligation, and delay rental due dates, with automated reminders sent to the responsible landman at 180, 90, 30, and 7 days before each critical date.
Missed delay rental payments can void a lease worth millions, this automation ensures that no payment deadline is discovered after it has already passed.
When a lease is approaching expiration without a drilling commitment in the queue, the land manager receives a decision-point alert to evaluate whether to pay, negotiate an extension, or release the acreage.
- Land management software (e.g., Quorum Land or WolfePak) or Airtable
- Zapier or Make.com
- Google Calendar (critical date entries)
- Email or Slack (escalating deadline alerts)
- QuickBooks (delay rental payment scheduling)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual version of this puts the entire workload on a land manager, who has to juggle phone calls, emails, and spreadsheets just to keep things moving. It rarely feels urgent in the moment, but it adds up fast.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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