Editorial Calendar & Contributor Deadline Management System
A done-for-you media and publishing automation built for the Editor-in-Chief, connecting Slack and Airtable so the work below happens on its own.
What this automation does, step by step
The editorial calendar lives in a shared project management tool, and every assigned story automatically generates a task for the contributor with the due date, word count, style guide link, and editor contact.
As deadlines approach, contributors receive automated reminders at one week, three days, and the morning of their submission deadline.
Stories that miss their deadline trigger an immediate alert to the managing editor along with the contributor's history of on-time performance, so the editor can decide in seconds whether to chase the story or assign a replacement, rather than discovering the gap on the day the issue needs to close.
- Airtable or Notion (editorial calendar)
- Zapier or Make.com
- Email or Slack (contributor reminders and editor alerts)
- Google Drive (submission portal)
- OpenAI API (headline and lede suggestion for editor review)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without automation, an editor-in-chief has to notice problems after they've already happened, then scramble to fix them manually one at a time. None of it is difficult, it's just slow, repetitive, and easy to fall behind on.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
Often built alongside this one
Guest Booking & Episode Production Pipeline
When a guest is confirmed for the podcast, this automation sends them an automated prep packet (the recording link, technical requirements, topic…
Broken Link & Outdated Content Scanner
This automation periodically scans every published article for broken outbound links and flags any article that hasn't been meaningfully updated in…
Visitor Check-In and Digital Badge Issuance
Guests arriving for a meeting check themselves in on an iPad kiosk running Envoy, entering their name, the employee they're visiting, and their…
Service Address Property History Log Automation
The automation automatically builds and maintains a running history log for every service address, past jobs, installed equipment, technician notes…
Co-Counsel Communication Log Automation
On matters shared with co-counsel or outside counsel firms, the automation automatically logs every key update, a filing, a settlement offer, a…
Defect Report & Root Cause Investigation Tracker
When an inspector logs a quality defect (whether from an in-line check, customer return, or final inspection) the system immediately creates a CAPA…