Preventive Maintenance Work Order Automation
A done-for-you manufacturing automation built for the Maintenance Manager, connecting Slack and Google Sheets so the work below happens on its own.
What this automation does, step by step
Running-hour data pulled from equipment PLCs (or logged manually by operators when a machine isn't networked) is checked daily against each asset's service interval, and once a machine crosses 90% of its due threshold this automation generates a maintenance work order in the CMMS, assigns it to the appropriate technician, and checks parts inventory to see whether the commonly needed filters, belts, or bearings are on the shelf.
If a part is below the reorder point, a purchase order draft is created automatically so the part arrives before the service date rather than after the machine has already gone down.
The maintenance manager receives a weekly view of every upcoming and overdue work order sorted by criticality, turning what used to be a wall calendar and a gut feeling into a system that catches the 30-day service window before it becomes an unplanned Tuesday-afternoon breakdown.
- Fiix or UpKeep (CMMS)
- Epicor or Fishbowl (ERP/inventory)
- Zapier or Make.com
- Slack
- Google Sheets
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual version of this puts the entire workload on a maintenance manager, who has to juggle phone calls, emails, and spreadsheets just to keep things moving. It's the kind of work that quietly eats hours every week.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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