Equipment Downtime Alert & Preventive Maintenance Log
A done-for-you manufacturing automation built for the Plant Manager, connecting Jotform, Slack, and Google Sheets so the work below happens on its own.
What this automation does, step by step
Sensors or machine operator forms feed real-time equipment status into a central dashboard, and any unplanned downtime event immediately triggers an alert to the maintenance team and plant manager with the machine ID, location, and last known status.
Simultaneously, a maintenance ticket is opened and the on-call technician is assigned.
Scheduled preventive maintenance windows are calculated from run-hour data and pushed to the maintenance calendar automatically, so the plant never discovers that a machine was overdue for service after it has already gone down.
- CMMS (e.g., Fiix or UpKeep)
- Zapier or Make.com
- IoT sensor integration or Jotform (operator downtime reports)
- Slack or SMS (maintenance team alerts)
- Google Sheets (downtime trend dashboard)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual approach means a plant manager handles each case reactively, after someone has already noticed something went wrong. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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