Post-Service Photo & Invoice Automation
A done-for-you landscaping automation built for the Crew Leader, connecting QuickBooks and Stripe so the work below happens on its own.
What this automation does, step by step
When a crew marks a job complete in the field app, this automation automatically attaches the before and after photos to the customer's record, generates the invoice, and sends both to the customer.
Visible proof of work goes out alongside the bill instead of the customer just receiving a charge with no context for what was done.
- Aspire or Service Autopilot
- Zapier or Make.com
- Stripe or QuickBooks
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Done by hand, this depends entirely on a crew leader remembering to check in, update records, and follow up, with no safety net if something slips. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Invoices generated the moment a job or milestone completes
- Polite, escalating payment reminders that run on schedule
- Failed payment recovery for subscriptions and memberships
- Expense, commission, and reconciliation work handled automatically
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