New Hire IT Account Provisioning Workflow
A done-for-you everyday business automation built for the IT Manager, connecting Slack and Google Sheets so the work below happens on its own.
What this automation does, step by step
The moment HR finalizes a start date in the applicant tracking system, the workflow fires and creates the new employee's accounts automatically instead of leaving a systems administrator to build them one by one on day one.
A Google Workspace or Microsoft 365 mailbox is created with the correct naming convention, the employee is added to the right distribution lists and shared drives, an Okta profile is provisioned with single sign-on access to the approved app stack, and a Slack invite goes out with a welcome message linking to onboarding docs.
A ticket is logged in the ticketing system so IT can confirm hardware is ready, and the hiring manager gets a Slack notification once every account is live.
New hires that used to wait half a day for working logins are ready to work within minutes of walking in.
- Zapier
- Google Workspace or Microsoft 365
- Okta
- Slack
- Freshservice
- Google Sheets
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Handled by hand, an it manager spends time each day re-checking the same information across disconnected tools instead of doing higher-value work. None of it is difficult, it's just slow, repetitive, and easy to fall behind on.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
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