PTO and Time-Off Request Routing
A done-for-you everyday business automation built for the People Operations Specialist, connecting Slack, Airtable, and Google Calendar so the work below happens on its own.
What this automation does, step by step
When an employee submits a time-off request through Gusto, the system automatically checks their remaining balance, routes the request to their direct manager via Slack with one-click approve or deny buttons, and cross-references the requested dates against a shared team calendar to flag scheduling conflicts before they happen.
Once approved, the time off syncs instantly to Google Calendar and the payroll record, and denied requests trigger an automatic explanatory note back to the employee so nothing sits unanswered in an inbox.
What used to take days of back-and-forth emails between employees, managers, and HR now resolves in minutes, and HR no longer has to manually reconcile calendars against payroll at the end of every pay period.
- Zapier or Make.com
- Gusto
- Slack
- Google Calendar
- Airtable
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a people operations specialist has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
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