Employee Offboarding IT Deprovisioning
A done-for-you everyday business automation built for the HR Operations Manager, connecting Slack so the work below happens on its own.
What this automation does, step by step
The moment HR marks an employee's last day in the HRIS, the workflow kicks off a full deprovisioning sequence instead of leaving a systems administrator to remember every account that person ever touched.
Access is revoked automatically across Okta-connected apps at exactly midnight on the last day, the employee's email is converted to a shared mailbox and forwarded to their manager, and their files in Google Drive or Microsoft 365 are transferred to a designated owner rather than orphaned.
A checklist ticket opens in Freshservice for IT to collect physical hardware and badges, and the HR operations manager gets a Slack confirmation once every step is complete.
Former employees retaining access to company systems weeks after departure, a real and common security gap, stops being possible.
- Zapier
- Okta
- Google Workspace or Microsoft 365
- Freshservice
- Slack
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Done manually, a hr operations manager has to remember to follow up on every case individually, often relying on memory, phone calls, and whatever notes didn't get lost. None of it is difficult, it's just slow, repetitive, and easy to fall behind on.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
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