Contract Renewal Deadline Tracking
A done-for-you everyday business automation built for the Contracts Manager, connecting DocuSign, Slack, and Airtable so the work below happens on its own.
What this automation does, step by step
Every signed contract, from client agreements to software terms, gets logged into an Airtable tracker the moment it's countersigned in DocuSign, capturing the renewal date, auto-renewal terms, and the internal owner responsible for the relationship.
The workflow checks that tracker daily and sends escalating Slack alerts at ninety, sixty, and thirty days before any renewal or auto-renewal deadline, with the thirty-day alert also opening a task in Asana assigned to the contracts manager to confirm whether the company wants to renew, renegotiate, or let it lapse.
Contracts with unfavorable auto-renewal clauses get a special red flag so they're never missed.
Deadlines that used to get discovered by accident, usually right after an unwanted renewal already charged the card, now get caught with months of lead time to actually negotiate.
The manual way vs. the automated way
Without automation
Done manually, a contracts manager has to remember to follow up on every case individually, often relying on memory, phone calls, and whatever notes didn't get lost. It rarely feels urgent in the moment, but it adds up fast.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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