Membership Renewal Notification System
A done-for-you fitness and wellness automation built for the Gym Owner, connecting Mailchimp and Stripe so the work below happens on its own.
What this automation does, step by step
Seven days before a membership auto-renews, the member receives a clear email showing the exact charge amount and date, along with an easy upgrade path to a higher tier if their usage over the past month suggests they'd get more value from it.
This single notification eliminates the "surprise charge" complaints and chargeback disputes that come from members who forgot they were on an annual plan, and it gives the gym a natural, low-pressure moment to offer an upgrade instead of waiting for the member to ask.
Members who see the charge coming and understand what it's for are far less likely to cancel out of frustration.
- Gym management software (e.g., Mindbody or Glofox)
- Zapier or Make.com
- Klaviyo or Mailchimp (renewal notice email)
- Stripe (billing data)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a gym owner has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks.
With this automation
- Win-back sequences triggered by inactivity, not guesswork
- Renewals and memberships that never lapse silently
- Referral and loyalty programs that track themselves
- Segmented campaigns built from actual purchase history
Often built alongside this one
Member Check-In & Retention Alert System
Each day, this automation flags any active member who hasn't checked in for 14 days, adds them to a win-back sequence that starts with a "we miss…
Lapsed Member Win-Back Sequence
When an active member goes 2 full weeks without a check-in, this automation triggers a "come back" text with a genuinely useful incentive, a free…
Member Referral Reward Automation
Each member gets a unique referral link they can text or share directly, and when a referred friend signs up and completes their first month, both…
Progress Milestone Celebration System
As check-in data and workout logs come in, this automation watches for milestones, a 25th check-in, a 90-day attendance streak, a personal best on a…
Membership Renewal & Lapse Alert System
Members are automatically notified before their renewal date with a one-click renew option, and staff are automatically flagged the moment a…
Missed-Visit Win-Back Automation
A member who hasn't checked in for a defined number of days automatically receives a friendly re-engagement message, catching attrition before it…