Permit Expiration & Inspection Deadline Tracker
A done-for-you construction automation built for the Compliance Coordinator, connecting Slack, Airtable, and Google Sheets so the work below happens on its own.
What this automation does, step by step
Every open permit across every active job is tracked against its expiration date and required inspection windows in one central log, and the compliance coordinator receives an automatic alert 14 days, 7 days, and 2 days before any permit is set to lapse or any inspection deadline is about to pass.
If a required inspection hasn't been scheduled within the alert window, the system automatically emails the responsible superintendent and copies the office so the gap doesn't sit unnoticed inside a single person's inbox.
Permits that do lapse trigger an immediate escalation to leadership rather than being discovered weeks later when a closing inspector rejects the paperwork, and chasing down expired permits after the fact is replaced by a compliance calendar the whole office can see at a glance.
- Zapier or Make.com
- Procore or Buildertrend
- Google Sheets or Airtable (permit tracking log)
- Slack or email (escalation alerts)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual version of this puts the entire workload on a compliance coordinator, who has to juggle phone calls, emails, and spreadsheets just to keep things moving. It's the kind of work that quietly eats hours every week.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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