Headcount & Dietary Restriction Finalization Reminder
A done-for-you catering automation built for the Event Coordinator, connecting Twilio so the work below happens on its own.
What this automation does, step by step
As an event date approaches, this automation automatically reminds the client of the deadline to finalize their guest count and any dietary restrictions, and locks in the kitchen's prep order the moment that information is confirmed.
The kitchen stops prepping off a stale headcount from three weeks earlier.
- Total Party Planner or Caterease
- Twilio or email
- Zapier or Make.com
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual version of this puts the entire workload on an event coordinator, who has to juggle phone calls, emails, and spreadsheets just to keep things moving. It's the kind of work that quietly eats hours every week.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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