Day-Of Timeline Distribution System
A done-for-you wedding and event planning automation built for the Day-Of Coordinator, connecting Twilio so the work below happens on its own.
What this automation does, step by step
Seven days before the event, this automation automatically compiles the finalized day-of timeline, pulling confirmed arrival times, vendor contacts, and specific responsibilities for each key person, and sends a personalized version to every vendor and wedding party member with their own tasks highlighted.
Anyone who hasn't opened their timeline within 48 hours gets an automatic reminder text.
Instead of the coordinator fielding a dozen "what time do I need to be there" texts in the final week, everyone shows up already knowing exactly what to do and when.
- Aisle Planner or HoneyBook
- Twilio (SMS)
- Zapier or Make.com
- Google Docs (timeline template)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Manually, a day-of coordinator is stuck doing repetitive follow-ups and data entry that could otherwise run quietly in the background. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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