Saved Search New Inventory Match Alert
A done-for-you automotive automation built for the Inventory Manager, connecting Twilio, Mailchimp, and ActiveCampaign so the work below happens on its own.
What this automation does, step by step
Leads who saved a specific vehicle search are automatically emailed and texted the moment a matching unit arrives on the lot, often before it's even fully listed on the website, giving serious shoppers first crack at a vehicle instead of finding out once it's already sold.
The inventory manager gets a report of which saved searches are generating the most matches, useful signal for what to prioritize on the next buy, and a meaningful share of these alerts convert into a same-week visit since the customer is contacted at the exact moment their specific vehicle becomes available.
- DMS (e.g., CDK Global or RouteOne)
- Zapier or Make.com
- Mailchimp or ActiveCampaign
- Twilio (immediate lead text)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Left to a person, this means an inventory manager re-enters the same data more than once, double-checks it by hand, and still occasionally misses something. It's the kind of work that quietly eats hours every week.
With this automation
- Instant first response by text and email on every new inquiry
- Follow-up cadences that stop the moment a lead replies
- Stalled-deal alerts before a pipeline quietly goes cold
- Clean CRM records without manual data entry
Often built alongside this one
Lead Follow-Up & Test Drive Scheduling System
Every new internet lead (from the website, third-party listing sites, or ad campaigns) is immediately acknowledged with a personalized text and…
Fleet Renewal & Expansion Campaign System
Twelve months before the end of a fleet account's vehicle replacement cycle, the system automatically triggers an outreach sequence from the fleet…
Trade-In Value Follow-Up Campaign
Using current market data (auction results, regional listing prices, and the dealership's own acquisition needs), this automation runs a monthly…
Missed Call Instant Text-Back System
Any inbound call to sales or service that goes unanswered automatically triggers a text to the caller within seconds, apologizing for missing them…
Trade-In Value Estimate Follow-Up
A website visitor who requests a trade-in value automatically receives their estimate within minutes, pulled from live market valuation data, along…
Finance Application Abandonment Recovery
A customer who starts but doesn't finish an online credit application automatically triggers a follow-up within the hour offering help completing…