Permit Application Status & Review Comment Tracker
A done-for-you architecture and engineering automation built for the Civil Engineer, connecting Jotform, Slack, and Airtable so the work below happens on its own.
What this automation does, step by step
When a permit application is submitted to a reviewing agency, this automation logs the submission date, expected review clock, and assigned contact at each agency, and begins sending weekly status check reminders to the project engineer to follow up.
When review comments are received, they are automatically logged with the date received, parsed into individual comment items, and assigned to the responsible discipline for response, with a deadline calculated from the agency's resubmittal window.
No comment goes untracked, no agency deadline gets missed because the project engineer was focused on another submission.
- Airtable or Google Sheets (permit and comment tracker)
- Zapier or Make.com
- Jotform (comment response submission form)
- Google Calendar (review deadlines)
- Email or Slack (comment receipt alerts and response deadline reminders)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without this system, a civil engineer manually pieces together information from different places, then has to relay it to everyone who needs it. It's the kind of work that quietly eats hours every week.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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