I-9, E-Verify & Worker Certification Compliance Tracker
A done-for-you staffing and recruiting automation built for the Compliance Manager, connecting Twilio, Airtable, and Google Sheets so the work below happens on its own.
What this automation does, step by step
When a new contractor is placed, this automation initiates the I-9 process with a digital completion link sent to the worker before their first day, monitors completion status with escalating reminders, and triggers E-Verify submission automatically upon I-9 completion.
Any reverification requirement for a worker with a temporary work authorization is calendared and the compliance manager receives a reminder 90 days before expiration.
Industry-specific certifications (OSHA 10, forklift, food handler) are tracked per worker, with renewal alerts sent before expiration.
A single compliance dashboard gives the compliance manager a real-time view of every worker's documentation status across the entire contractor base.
- I-9 compliance platform (e.g., Tracker I-9 or Equifax I-9 Anywhere)
- Zapier or Make.com
- Airtable (certification and reverification tracker)
- Email or Twilio (worker and manager compliance alerts)
- Google Sheets (compliance dashboard)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a compliance manager has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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