Parent Communication & Tuition Billing System
A done-for-you senior living and childcare automation built for the Childcare Center Director, connecting Twilio, Mailchimp, and Stripe so the work below happens on its own.
What this automation does, step by step
Parents receive automated daily updates from teachers via the parent app, and the center director's weekly newsletter is drafted from a simple form the director fills out on Friday and sent automatically to all enrolled families.
Tuition invoices are generated and sent automatically on the first of each month, with late payment reminders sent at 7 and 14 days overdue.
When a spot opens on the waitlist, the next family is immediately notified with a 48-hour enrollment hold, filling vacancies without the director spending the morning on the phone.
- Childcare management software (e.g., Brightwheel or Procare)
- Zapier or Make.com
- Stripe (tuition payment processing)
- Twilio or email (late payment reminders)
- Mailchimp (center-wide newsletter)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a childcare center director has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Invoices generated the moment a job or milestone completes
- Polite, escalating payment reminders that run on schedule
- Failed payment recovery for subscriptions and memberships
- Expense, commission, and reconciliation work handled automatically
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