Rent Payment Reminder & Late Fee Notice System
A done-for-you property management automation built for the Accounts Receivable Coordinator, connecting Twilio and Mailchimp so the work below happens on its own.
What this automation does, step by step
Tenants automatically receive a reminder a few days before rent is due, and if payment hasn't posted after the grace period, an automatic late notice with the calculated fee is generated and sent, without the accounts receivable coordinator manually running a delinquency report and drafting notices one at a time.
Every notice is logged with a timestamp, giving a clean record if the matter ever needs to escalate further, and on-time payment rates climb noticeably once tenants know a reminder, not silence, is what follows a missed due date.
- Property management platform (e.g., AppFolio or Buildium)
- Zapier or Make.com
- Twilio (SMS)
- Mailchimp or email
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
The manual approach means an accounts receivable coordinator handles each case reactively, after someone has already noticed something went wrong.
With this automation
- Invoices generated the moment a job or milestone completes
- Polite, escalating payment reminders that run on schedule
- Failed payment recovery for subscriptions and memberships
- Expense, commission, and reconciliation work handled automatically
Often built alongside this one
Delinquent Account Escalation Workflow
Overdue accounts automatically move through a defined escalation sequence, an initial reminder, a formal late notice, and finally a referral to…
Monthly Owner Statement Auto-Generation
Monthly financial statements for each property owner are automatically compiled from rent collected and expenses paid, then delivered on a…
Security Deposit Return Calculation System
At move-out, the automation calculates deposit deductions directly from the move-out inspection data already on file and generates the itemized…
Eviction Filing Documentation Packet Preparation
Once an overdue account reaches the final stage of the collections process, the automation automatically compiles the required documentation packet…
Royalty Payment Calculation & Statement Generator
Based on production volumes and the ownership interests on file, this automation automatically calculates each royalty owner's payment for the…
Timesheet-to-Billing Trigger
For placed contractors, this automation automatically sends a timesheet reminder at the end of each work week, and once the timesheet is submitted…