HOA Assessment Payment Reminder
A done-for-you property management automation built for the Association Manager, connecting Twilio and Mailchimp so the work below happens on its own.
What this automation does, step by step
Unit owners automatically receive a reminder ahead of HOA or condo assessment due dates, tracked and sent separately from any regular monthly rent reminder so the two obligations never get confused by an owner managing multiple payment types.
The association manager no longer has to manually cross-reference a separate assessment schedule against each owner's file, and late assessment payments, which can affect an entire association's budget and reserve funding, drop meaningfully once every owner gets a clear, timely reminder instead of relying on memory alone.
- Property management platform (e.g., AppFolio or Buildium)
- Zapier or Make.com
- Mailchimp or email
- Twilio (SMS)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without this system, an association manager manually pieces together information from different places, then has to relay it to everyone who needs it. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Multi-touch reminders that measurably reduce no-shows
- Waitlists that backfill cancellations automatically
- Self-scheduling with instant confirmations
- Dispatch and on-my-way updates sent to the right people
Often built alongside this one
Move-In/Move-Out Checklist & Inspection Scheduler
Based on the move-in or move-out date already on file, tenants automatically receive a digital checklist covering exactly what's expected of them…
Self-Scheduled Prospective Tenant Tour Booking
An online tour request automatically checks the unit's live availability calendar and books a confirmed showing time on the spot, sending a…
Shared Amenity Reservation Confirmation
When a resident books a shared amenity, a clubhouse, a pool area, a rooftop deck, the reservation is automatically confirmed and added to a shared…
Telehealth Link Auto-Delivery & Tech-Check Reminder
As soon as a telehealth visit is booked, this automation generates a unique, secure video link through the practice's HIPAA-compliant platform and…
Booking Confirmation with Prep Checklist
The moment a customer books a job online, this automation sends an immediate confirmation with the appointment window, technician name, and a short…
Content Calendar Builder & Cross-Platform Scheduler
A monthly content calendar built in Airtable or Notion feeds directly into a scheduling tool, automatically posting to Instagram, Facebook…