Statute of Limitations & Deadline Alert System
A done-for-you law firm automation built for the Docketing Clerk, connecting Clio, Slack, and Google Calendar so the work below happens on its own.
What this automation does, step by step
As soon as a key date, whether a statute of limitations, a filing deadline, or a response due date, is entered into the case management system for a matter, the automation automatically cross-references it against the firm's docketing calendar in Clio and schedules a chain of advance warnings at 30, 14, 7, and 1 day out.
Alerts go simultaneously to the assigned attorney and the docketing clerk through both email and a shared Google Calendar entry, and any deadline within 48 hours that hasn't been marked complete triggers an urgent Slack alert to the managing partner as a backstop.
Because the system never forgets a date the way an overloaded calendar sometimes does, firms running this build a second layer of protection against the single costliest mistake a firm can make: missing a filing deadline or letting a statute run.
- Practice management software (e.g., Clio or MyCase)
- Zapier or Make.com
- Google Calendar or Outlook (deadline entries)
- Slack (urgent escalation)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Left to a person, this means a docketing clerk re-enters the same data more than once, double-checks it by hand, and still occasionally misses something. It's the kind of work that quietly eats hours every week.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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