Timesheet Collection & Exception Alert System
A done-for-you HR automation built for the Payroll Manager, connecting Slack so the work below happens on its own.
What this automation does, step by step
A weekly reminder goes to every hourly employee on Monday morning to submit their timesheet, and a follow-up goes to anyone who hasn't submitted by the Wednesday deadline.
The payroll manager receives a consolidated exceptions report (missing timesheets, overtime flags, unusual punch patterns) rather than having to audit every submission manually.
Payroll processes on time every cycle because the data collection process is automated rather than dependent on employees and managers remembering on their own.
- Time-tracking software (e.g., Deputy or TSheets)
- Zapier or Make.com
- Payroll platform (e.g., Gusto or ADP)
- Slack or email (reminder and exceptions report)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Manually, a payroll manager is stuck doing repetitive follow-ups and data entry that could otherwise run quietly in the background. It rarely feels urgent in the moment, but it adds up fast.
With this automation
- Interview scheduling without email ping-pong
- New hire paperwork and account setup before day one
- Certification and license expiration alerts
- Timesheet and time-off workflows that route themselves
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