Pediatric Well-Visit Schedule Automation
A done-for-you healthcare automation built for the Pediatric Care Coordinator, connecting Twilio and Mailchimp so the work below happens on its own.
What this automation does, step by step
The automation automatically tracks each child's age-based well-visit schedule and sends reminders timed to each milestone visit, the two-week check, the twelve-month, the kindergarten physical, rather than relying entirely on parents to remember a schedule that shifts as their child grows.
The pediatric care coordinator gets a running list of children who've fallen behind their expected schedule, letting outreach happen proactively instead of only noticing a gap at the next visit, whenever that happens to be, and well-visit compliance improves noticeably once the reminder timing is handled automatically rather than left to parental memory alone.
- Practice management platform (e.g., athenahealth or Kareo)
- Zapier or Make.com
- Twilio (SMS)
- Mailchimp or email
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Manually, a pediatric care coordinator is stuck doing repetitive follow-ups and data entry that could otherwise run quietly in the background. It's the kind of work that quietly eats hours every week.
With this automation
- Multi-touch reminders that measurably reduce no-shows
- Waitlists that backfill cancellations automatically
- Self-scheduling with instant confirmations
- Dispatch and on-my-way updates sent to the right people
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