Immunization Due Date Reminder System
A done-for-you healthcare automation built for the Pediatric Care Coordinator, connecting Twilio, Mailchimp, and Google Sheets so the work below happens on its own.
What this automation does, step by step
Based on each patient's date of birth and the standard immunization schedule, this automation automatically identifies children and adults who have a vaccine coming due and sends the parent or patient a reminder by text and email with the specific vaccine name and the recommended visit window.
Reminders go out 30 days ahead of the due date with a second nudge at 7 days if no appointment has been booked, and the pediatric care coordinator receives a weekly summary of which patients remain unscheduled for follow-up outreach.
Reminders automatically stop once the immunization is logged as administered in the chart, so no one receives a nudge for a shot they've already had.
Practices running this see immunization compliance climb steadily without staff manually reviewing charts each week to find who's due.
- EHR with API access (e.g., athenahealth or eClinicalWorks)
- Zapier or Make.com
- Twilio (due-date texts)
- Mailchimp (email reminders)
- Google Sheets (compliance tracking)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Done by hand, this depends entirely on a pediatric care coordinator remembering to check in, update records, and follow up, with no safety net if something slips. It rarely feels urgent in the moment, but it adds up fast.
With this automation
- Multi-touch reminders that measurably reduce no-shows
- Waitlists that backfill cancellations automatically
- Self-scheduling with instant confirmations
- Dispatch and on-my-way updates sent to the right people
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