Low Stock Internal Alert Routing
A done-for-you e-commerce and retail automation built for the Purchasing Coordinator, connecting Slack and Google Sheets so the work below happens on its own.
What this automation does, step by step
Rather than relying on one person to periodically pull an inventory report, this automation watches stock levels across every SKU in Cin7 or Skubana and, the moment a SKU crosses its reorder threshold, automatically routes an alert to the specific category owner responsible for that product line through Slack, cc'ing the purchasing team on anything tagged as a best-seller.
Each alert includes the current on-hand count, average weekly sales velocity, and days-of-stock remaining, pulled live from a Google Sheets model, so whoever receives it can make a reorder call in seconds rather than digging through a spreadsheet first.
Because the alert goes to the right owner immediately instead of sitting in a shared inbox, stockouts on fast-moving SKUs drop sharply, and purchasing stops finding out about a shortage only after a customer already tried to buy it.
- Inventory management platform (e.g., Cin7 or Skubana)
- Zapier or Make.com
- Slack
- Google Sheets (stock velocity model)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without automation, this falls entirely on a purchasing coordinator, who has to track every step by hand across emails, spreadsheets, and sticky notes. Over a month, those small manual steps add up to a significant amount of lost time.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
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