Vaccination & Wellness Reminder System
A done-for-you veterinary practice automation built for the Practice Manager, connecting Twilio, Mailchimp, and Google Sheets so the work below happens on its own.
What this automation does, step by step
Every patient in the practice management system is tracked against their vaccination schedule and wellness exam due dates, and automated reminders go out to the pet owner at 30 and 7 days before each due date, via text if a mobile number is on file, email if not.
Overdue reminders continue on a monthly basis until the appointment is scheduled, and the practice manager sees a live overdue list filtered by species, due service, and months overdue.
Preventive care that used to be left to the owner to initiate is now proactively driven by the practice, increasing compliance rates and the annual revenue per patient that comes with consistent preventive care visits.
- Veterinary practice management software (e.g., Avimark, Cornerstone, or ezyVet)
- Zapier or Make.com
- Twilio (wellness reminder SMS)
- Mailchimp or email (reminder sequences)
- Google Sheets (overdue care dashboard)
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Manually, a practice manager is stuck doing repetitive follow-ups and data entry that could otherwise run quietly in the background. It's the kind of work that quietly eats hours every week.
With this automation
- Multi-touch reminders that measurably reduce no-shows
- Waitlists that backfill cancellations automatically
- Self-scheduling with instant confirmations
- Dispatch and on-my-way updates sent to the right people
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