Annual Fee Disclosure Renewal Automation
A done-for-you professional services automation built for the Compliance Officer, connecting DocuSign, Mailchimp, and PandaDoc so the work below happens on its own.
What this automation does, step by step
Required annual fee and conflict-of-interest disclosures are automatically generated and sent to every client each year for acknowledgment, keeping the firm compliant without the compliance officer manually tracking which clients have and haven't acknowledged the current year's disclosure.
Clients who haven't acknowledged within a reasonable window automatically receive a reminder, and the firm always has a clean, complete, dated record of compliance across the entire client base instead of a partial one that only reflects whichever clients happened to respond to the first request.
- A CRM
- Zapier or Make.com
- DocuSign or PandaDoc
- Mailchimp or email
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a compliance officer has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks.
With this automation
- Expiration and renewal alerts on a 90, 60, and 30 day countdown
- Signature and document chasers that escalate on their own
- Deadline tracking for filings, permits, and inspections
- An automatic audit trail of every notice sent
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