Court Date & Hearing Reminder Automation
A done-for-you law firm automation built for the Trial Paralegal, connecting Twilio, Clio, and Google Calendar so the work below happens on its own.
What this automation does, step by step
As soon as a hearing or court date is entered into the case management system, the automation automatically schedules a reminder sequence to both the client and the assigned trial paralegal at two weeks, three days, and the morning of the appearance, delivered by email and text through Twilio.
Each reminder automatically pulls in the specific logistics for that hearing, courtroom number, judge's name, parking instructions, and a note on what documents or evidence to bring, so nothing has to be typed manually every time.
If a court date changes in Clio, the entire reminder chain automatically reschedules itself rather than requiring staff to catch and manually update it.
Clients show up prepared and on time far more consistently, and the trial paralegal is freed from manually tracking and re-sending reminders for every hearing on the firm's docket each week.
- Practice management software (e.g., Clio or MyCase)
- Zapier or Make.com
- Twilio (reminder texts)
- Google Calendar or Outlook
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without a system in place, a trial paralegal has to manually chase down updates, send reminders one by one, and hope nothing falls through the cracks.
With this automation
- Multi-touch reminders that measurably reduce no-shows
- Waitlists that backfill cancellations automatically
- Self-scheduling with instant confirmations
- Dispatch and on-my-way updates sent to the right people
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