Equipment Maintenance Log by Hours
A done-for-you farm automation built for the Equipment Manager, connecting Google Sheets so the work below happens on its own.
What this automation does, step by step
Tied to hour-meter readings on tractors and other equipment, whether logged manually or pulled from onboard telematics, this automation automatically schedules maintenance tasks at manufacturer-recommended intervals and orders the commonly needed parts ahead of the actual service date.
Equipment stops going down in the middle of a critical planting or harvest window because maintenance was scheduled around the calendar instead of around the machine's actual usage.
- John Deere Operations Center or similar telematics
- Zapier or Make.com
- Google Sheets (maintenance log)
- Email or SMS
Using different software? We build around what you already have, so you never have to switch tools to automate.
The manual way vs. the automated way
Without automation
Without this system, an equipment manager manually pieces together information from different places, then has to relay it to everyone who needs it. None of it is difficult, it's just slow, repetitive, and easy to fall behind on.
With this automation
- Low-stock and reorder alerts before you run out
- Vendor and subcontractor confirmations that chase themselves
- Preventive maintenance scheduled by usage or date
- Work orders and project milestones that update stakeholders
Often built alongside this one
Planting & Harvest Schedule Builder & Field Activity Log
Based on crop selection, field acreage, seed population rates, and the planned planting window, this automation generates a field-by-field planting…
Pest & Disease Alert & Treatment Dispatch System
When a crop scout submits a scouting report identifying pest pressure or disease above economic threshold (whether aphids, corn rootworm, white…
Weather-Triggered Field Task Alerts
By pulling hyperlocal weather forecasts for each individual field, this automation automatically notifies the farm manager the moment conditions…
Crop Input Reorder Automation
As seed, fertilizer, and chemical inventory is drawn down and logged against each field's application, this automation tracks usage against what's…
Livestock Health Monitoring Alert
Based on data from ear tags, automated feed intake logs, or manual health checks entered by staff on a mobile app, this automation automatically…
POS-Linked Ingredient Reorder Alerts
As menu items sell throughout the day, the POS deducts ingredient usage against a recipe-mapped inventory count, and once any ingredient's on-hand…