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Automations · Property & Fire Restoration

Property & Fire Restoration Automations

5 done-for-you automations built for the roles that keep this industry running. Book a consultation and we'll tailor any of these to your exact tools.

Dispatch Manager

First Notice of Loss Response Automation

The moment a new loss is reported, by phone, web form, or insurance referral, this automation automatically dispatches the on-call crew, opens a job file, and sends the customer a confirmation with the crew's estimated arrival time. Response speed within the first hours affects both the extent of the damage and whether the job gets won over a competitor, and this automation removes the manual steps that eat into that window.

Tools Required
DASH or EncircleTwilio (SMS)Zapier or Make.com
Claims Coordinator

Insurance Claim Documentation Assembler

As technicians log moisture readings, photos, and scope of work in the field, this automation automatically compiles it into the documentation package required by insurance adjusters. The time between job completion and claim approval shrinks because the paperwork is already assembled instead of pieced together after the fact.

Tools Required
Encircle or DASHZapier or Make.comGoogle Drive
Project Manager

Drying Equipment Monitoring Log

For water damage jobs, this automation automatically tracks daily moisture readings against drying targets and flags any room not progressing on schedule. Equipment doesn't get left running, and billed, longer than the job actually requires simply because no one was watching the readings closely enough.

Tools Required
EncircleZapier or Make.comGoogle Sheets
Customer Service Coordinator

Job Milestone Customer Update

As a restoration job moves through its stages, mitigation, demolition, reconstruction, this automation automatically sends the homeowner a status update at each milestone. The anxious \"what's happening with my house\" calls that pile up during a stressful time drop off because the homeowner already has the answer.

Tools Required
DASH or EncircleTwilio or emailZapier or Make.com
Project Accountant

Subcontractor Invoice Reconciliation

As subcontractor invoices come in for a restoration job, this automation automatically checks them against the original scope of work and flags any charges outside that scope for review before they're rolled into the final insurance billing. Charges that don't belong in the claim get caught before they become a dispute with the insurer later.

Tools Required
DASH or a job costing systemZapier or Make.comQuickBooks Online

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1

Book a Free Consultation

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2

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3

Approve & We Build

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