Architecture & Engineering Automations

Every time a drawing set is revised and issued, this automation logs the revision number, date, and scope of changes, notifies all consultants and subconsultants of the updated set, and archives the superseded drawings in a clearly marked "superseded" folder so no one builds from an outdated sheet. When a submittal is sent to the contractor for review, the system starts a tracking clock and sends a reminder at 7 days and 14 days if no review response has been received, because a submittal sitting unanswered is a submittal that becomes a schedule delay.

Tools Required

When a permit application is submitted to a reviewing agency, this automation logs the submission date, expected review clock, and assigned contact at each agency, and begins sending weekly status check reminders to the project engineer to follow up. When review comments are received, they are automatically logged with the date received, parsed into individual comment items, and assigned to the responsible discipline for response, with a deadline calculated from the agency's resubmittal window. No comment goes untracked, no agency deadline gets missed because the project engineer was focused on another submission.

Tools Required

Every week, this automation pulls billed hours by project and phase from the project accounting system, compares them against the contracted fee and the percent-complete estimate, and updates a live profitability dashboard the principal can review in minutes. Projects where fee burn is outpacing percent complete by more than 10% are flagged for a project manager conversation before the budget is exhausted. Projects approaching the contracted fee threshold trigger an automatic prompt to evaluate whether a supplemental services request is warranted, turning budget management from a monthly accounting exercise into a weekly operational decision.

Tools Required

Every RFI submitted by the contractor is automatically logged with the date received, the question posed, the discipline responsible for the response, and a deadline calculated from the contract's RFI response requirement. Overdue RFIs trigger an escalating sequence of alerts to the responsible engineer and then to the project manager. Approved change orders are logged against the original contract value, and the project engineer receives a running contract value summary that updates automatically with each executed change, so the total project cost picture is always current without anyone manually updating a log.

Tools Required

After each coordination model run, this automation parses the clash detection report, categorizes clashes by discipline pair and severity, assigns each clash to the responsible discipline lead with a resolution deadline, and distributes a summary to all coordination meeting participants before the next session. Unresolved clashes from the prior meeting that are still open are highlighted in red in each distribution, creating accountability without the BIM coordinator manually tracking every clash through its full resolution lifecycle across multiple consultants and subcontractors.

Tools Required